The Hartford Senior Administrative Assistant, Personal Lines in HARTFORD, Connecticut
Title: Senior Administrative Assistant, Personal Lines
Location: United States-Connecticut-Hartford
Job Number: 1702500
- This role will support the VP of Product Design & Analytics and VP of Strategic Initiatives & Project Management in The Hartford’s Personal Lines business. The incumbent will provide a full range of administrative support with a high degree of competence, confidentiality, and variety of administrative and special project responsibilities. The role will be based at The Hartford’s home office location, Hartford, CT.
Leadership support to include:
Maintain and schedule calendar appointments for 2 Senior Leaders
Assist in development of materials (PowerPoint materials, excel spreadsheets, etc.)
Assist in monitoring of reports (budget, staff allocation, distribution lists, organizational charts, etc.)
Communication on behalf of leader to all levels of staff
Coordinate meeting planning, logistics, etc.
Administrative support to include:
Calendar management and meeting coordination
Travel planning and expense reports
Plan team meetings/agenda, room reserving, technology, large meeting logistics
Demonstrate strong knowledge of Microsoft products (Word, Excel, PowerPoint, etc.) as well as other business applications as required; utilize Microsoft products and The Hartford’s systems to retrieve analyze data
Coordinate office supply ordering and equipment requests
HR process support as needed as proxy for leader in HR systems and workflows –reward and recognition, onboarding of new employees, vacation tracking, etc.
Complete other ad hoc duties or special projects as requested, including coordinating office moves, working towards a paperless environment and conducting file consolidation and archiving.
High school diploma required and additional certification in administrative support; or associates degree
Minimum 8 years experience of administrative support in corporate environment, supporting multiple leaders
Proficiency in all MS Office applications, including, but not limited to: Word, PowerPoint (animation, graphics), Excel and Outlook;
Excellent customer service and communication skills (written and verbal)
Working in a fast paced environment and handling multiple team members’ needs
Project management– handling coordination efforts and outcomes
Performing fundamental data analytics from Excel spreadsheets
Creating executive level Power Points (aesthetics, animation, graphics) from basic outlines and guidance
Meeting planning – all aspects including technology associated with large meetings and events such as audio/visual and teleconferencing equipment
Keeping up to date on technology and finding ways to leverage for productivity
Building network of relationships to facilitate and enable the role
Learning new databases for reporting
Handling confidential documentation and sensitive company information
Continuous learner - Strong understanding of and/or desire to learn about supported business operations and specific business requirements; maintains up to date knowledge of hardware and software enhancements on company systems
Problem solver - Anticipates obstacles and finds solutions accordingly
Innovative – has mindset of continuous improvement and find creative ways to work better, streamline processes, takes initiative
Organized - Ability to multi-task effectively and prioritize work as part of a fast-paced, production environment
Research - Strong understanding of internet navigation for project related research/work
Flexible - Ability to work independently and in a team environment, and ability to form networks of individual relations spanning multiple business units throughout the organization
Behaviors at the Hartford
Deliver Outcomes – Demonstrate a bias for speed and execution that serves our shareholders and customers.
Operate as a Team Player – Work together to drive solutions for the good of The Hartford.
Build Strong Partnerships – Demonstrate integrity and build trust with others.
Strive for Excellence – Motivate yourself and others to achieve high standards and continuously improve.
Equal Opportunity Employer/Females/Minorities/Veterans/Disability/Sexual Orientation/Gender Identity or Expression
** NO AGENCIES PLEASE **
Job: Administrative Assistants