The Hartford Senior Administrative Assistant, Personal Lines in HARTFORD, Connecticut

Title: Senior Administrative Assistant, Personal Lines

Location: United States-Connecticut-Hartford

Job Number: 1702500

  • This role will support the VP of Product Design & Analytics and VP of Strategic Initiatives & Project Management in The Hartford’s Personal Lines business. The incumbent will provide a full range of administrative support with a high degree of competence, confidentiality, and variety of administrative and special project responsibilities. The role will be based at The Hartford’s home office location, Hartford, CT.

RESPONSIBILITIES:

  • Leadership support to include:

  • Maintain and schedule calendar appointments for 2 Senior Leaders

  • Assist in development of materials (PowerPoint materials, excel spreadsheets, etc.)

  • Assist in monitoring of reports (budget, staff allocation, distribution lists, organizational charts, etc.)

  • Communication on behalf of leader to all levels of staff

  • Coordinate meeting planning, logistics, etc.

  • Administrative support to include:

  • Calendar management and meeting coordination

  • Travel planning and expense reports

  • Plan team meetings/agenda, room reserving, technology, large meeting logistics

  • Demonstrate strong knowledge of Microsoft products (Word, Excel, PowerPoint, etc.) as well as other business applications as required; utilize Microsoft products and The Hartford’s systems to retrieve analyze data

  • Coordinate office supply ordering and equipment requests

  • HR process support as needed as proxy for leader in HR systems and workflows –reward and recognition, onboarding of new employees, vacation tracking, etc.

  • Complete other ad hoc duties or special projects as requested, including coordinating office moves, working towards a paperless environment and conducting file consolidation and archiving.

Qualifications:

QUALIFICATIONS :

  • High school diploma required and additional certification in administrative support; or associates degree

  • Minimum 8 years experience of administrative support in corporate environment, supporting multiple leaders

  • Proficiency in all MS Office applications, including, but not limited to: Word, PowerPoint (animation, graphics), Excel and Outlook;

  • Excellent customer service and communication skills (written and verbal)

  • Proven experience:

  • Working in a fast paced environment and handling multiple team members’ needs

  • Project management– handling coordination efforts and outcomes

  • Performing fundamental data analytics from Excel spreadsheets

  • Creating executive level Power Points (aesthetics, animation, graphics) from basic outlines and guidance

  • Meeting planning – all aspects including technology associated with large meetings and events such as audio/visual and teleconferencing equipment

  • Keeping up to date on technology and finding ways to leverage for productivity

  • Building network of relationships to facilitate and enable the role

  • Learning new databases for reporting

  • Handling confidential documentation and sensitive company information

Desired Traits

  • Continuous learner - Strong understanding of and/or desire to learn about supported business operations and specific business requirements; maintains up to date knowledge of hardware and software enhancements on company systems

  • Problem solver - Anticipates obstacles and finds solutions accordingly

  • Innovative – has mindset of continuous improvement and find creative ways to work better, streamline processes, takes initiative

  • Organized - Ability to multi-task effectively and prioritize work as part of a fast-paced, production environment

  • Research - Strong understanding of internet navigation for project related research/work

  • Flexible - Ability to work independently and in a team environment, and ability to form networks of individual relations spanning multiple business units throughout the organization

  • Team player

Behaviors at the Hartford

  • Deliver Outcomes – Demonstrate a bias for speed and execution that serves our shareholders and customers.

  • Operate as a Team Player – Work together to drive solutions for the good of The Hartford.

  • Build Strong Partnerships – Demonstrate integrity and build trust with others.

  • Strive for Excellence – Motivate yourself and others to achieve high standards and continuously improve.

Equal Opportunity Employer/Females/Minorities/Veterans/Disability/Sexual Orientation/Gender Identity or Expression

** NO AGENCIES PLEASE **

Job: Administrative Assistants