The Hartford Administrative Assistant - Personal Lines Operations & Shared Services in HARTFORD, Connecticut

Title: Administrative Assistant - Personal Lines Operations & Shared Services

Location: United States-Connecticut-Hartford

Job Number: 1701082

Description

This role will support the AVP of Billing & PLSS and the AVP of Workforce Management and their teams. The incumbent will provide a full range of administrative support with a high degree of competence, confidentiality, and variety of administrative and special project responsibilities. The role will be based at The Hartford’s home office location, Hartford, CT.

Primary Responsibilities:

Administrative support to include:

  • Calendar management and meeting coordination
  • Travel planning and expense reports
  • Plan team meetings/agenda, room reserving, technology, large meeting logistics
  • Coordinate office supply ordering and equipment requests
  • HR process support as needed as proxy for leader in HR systems and workflows –reward and recognition, succession and talent review planning, etc.
  • Complete other ad hoc duties or special projects as requested, including coordinating office moves.

Additional Responsibilities may include:

  • Sorting all incoming collection correspondence and distribute as necessary.
  • File Proof of Claim forms on behalf of The Hartford with various bankruptcy courts and distribute to associated parties.
  • Notate Billing & Collection systems with information received from the Bankruptcy courts.



Qualifications:

WHAT ARE WE LOOKING FOR?

  • High school diploma required
  • 5 years of experience of administrative support in corporate environment, supporting multiple leaders
  • Proficiency in all MS Office applications, including, but not limited to: Word, PowerPoint (animation, graphics), Excel and Outlook;

  • Excellent customer service and communication skills (written and verbal)

  • Proven experience:
    • Working in a face paced environment and handling multiple team members’ needs
    • Project management– handling coordination efforts and outcomes
    • Performing fundamental data analytics from Excel spreadsheets
    • Creating executive level Power Points (aesthetics, animation, graphics) from basic outlines and guidance
    • Meeting planning – all aspects including technology associated with large meetings and events such as audio/visual and teleconferencing equipment
    • Keeping up to date on technology and funding ways to leverage for productivity
    • Building network of relationships to facilitate and enable the role
    • Learning new databases for reporting
    • Handling confidential documentation and sensitive company information

Desired Traits

  • Continuous learner - Strong understanding of and/or desire to learn about supported business operations and specific business requirements; maintains up to date knowledge of hardware and software enhancements on company systems
  • Problem solver - Anticipates obstacles and finds solutions accordingly
  • Innovative – has mindset of continuous improvement and find creative ways to work better, technology, relationships and/or process streamlining
  • Organized - Ability to multi-task effectively and prioritize work as part of a fast-paced, production environment
  • Research - Strong understanding of internet navigation for project related research/work; and main social media sites
  • Flexible - Ability to work independently and in a team environment, and ability to form networks of individual relations spanning multiple business units throughout the organization
  • Team player

Behaviors at the Hartford:

  • Deliver Outcomes – Demonstrate a bias for speed and execution that serves our shareholders and customers.

  • Operate as a Team Player – Work together to drive solutions for the good of The Hartford.

  • Build Strong Partnerships – Demonstrate integrity and build trust with others.
  • Strive for Excellence – Motivate yourself and others to achieve high standards and continuously improve.

Equal Opportunity Employer/Females/Minorities/Veterans/Disability/Sexual Orientation/Gender Identity or Expression

Job: Administrative Assistants